Digital Safety Made Easy with Viva Engage
You want to keep your group safe online, but online dangers can seem scary. Viva Engage helps you manage Digital Safety easily. The platform puts together rules, safety, and smart tools powered by AI. You can protect your team and data while making a connected workplace.
Key Takeaways
Viva Engage gives you strong tools to help control data. These tools also help keep important information safe.
You can set up security rules like multi-factor authentication. This lowers risks and helps your team stay safe.
It is important to know about digital dangers like phishing and data leaks. This helps you keep your online space secure.
AI features in Viva Engage help teams talk and work together better. They make it simple for people to share ideas.
Checking engagement with analytics helps you find ways to improve. It also lets you celebrate your team's wins.
Governance
Governance Tools
Viva Engage gives you many governance tools to keep your group safe. These tools help you control data and protect important information. They also make it easy to follow rules by automating policy checks. The table below lists some main governance tools you can use:
These tools help you follow laws by letting you manage data in one place. You can keep your group’s information safe and support Digital Safety for everyone.
Policy Setup
Setting up policies in Viva Engage helps you control security and follow rules. You can use things like multi-factor authentication, patch cadence, and attack surface reduction to lower risks. The table below shows how these controls work:
You can set up these policies to keep users and data safe. Checking and updating them often helps your group stay protected.
Multi-Tenant Management
Managing more than one tenant in Viva Engage is easy if you use best practices. You can:
Let people work together across different tenants.
Treat all workers the same to help everyone feel included.
Use analytics to see how cross-tenant work helps.
Make admin settings simple for easy management.
“A big challenge for us was getting a solution to work across many tenants with single sign on. This mattered a lot because other tools failed when people had to log in again or switch networks.” – Adrian Knight (Solution Architect)
You can build a safe and connected space for teams around the world. These ideas help you keep Digital Safety strong and make work go smoothly.
Digital Safety
Digital Safety is important for every group. There are many risks when you use collaboration platforms. Viva Engage helps you stay safe with strong tools and simple settings.
Safety Features
You should know about the main threats to your group’s safety. Here are some common digital safety threats you might face:
Phishing attacks try to trick you into clicking bad links.
Account compromise happens if someone steals your password.
Social engineering lets attackers act like someone you trust.
Data leakage can happen if you share files carelessly.
Integration risks show up when you connect unsafe apps.
Viva Engage protects you with enterprise-level service. The platform uses AES-256 bit encryption to keep your data safe. This protects your messages and files from attackers. You also get strict Microsoft policies to help you follow privacy laws.
Tip: Always use strong passwords. Never share your passwords with anyone.
Enable Safety Settings
You can turn on Digital Safety settings in Viva Engage easily:
Go to the Viva Engage admin center.
Click Content and Security and then Security Settings.
In the External Messaging section, choose the best option for your group.
To make sure only the right people log in, pick Enforce Office 365 identity in Viva Engage.
These steps help you control who joins your group and what they see. You can also set rules for sharing files and messages. This makes it simple to keep your group safe.
User and Data Protection
Viva Engage gives you many ways to protect users and data. You can manage privacy and security settings in one place. Role-based access lets you choose who can see or change important information. Admins can set rules in the Engage admin center to watch over data access.
You always have control over your data. Viva Engage keeps your information safe at rest and in transit. The platform follows GDPR and the Microsoft Privacy Statement. This means your data is handled with care.
Note: It is usually cheaper to prevent a breach than to fix one after it happens.
Digital Safety breaches can be very expensive. The table below shows some facts about the impact of breaches:
You can lower these risks by using Digital Safety features in Viva Engage. The platform gives you tools to spot problems early and keep your group safe.
AI-Driven Engagement
AI Capabilities
Viva Engage uses AI to help your workplace feel more connected. AI makes it easier to build strong groups and share ideas. Here are some ways AI helps you in Viva Engage:
Copilot helps you write posts and gives smart tips to make your messages better.
AI works with people to make work more fun and helpful.
You get help making a place where everyone can share ideas and feel welcome.
AI tools help you think of new ideas and find answers.
Viva Engage is more than just a chat tool. It helps everyone feel important and listened to.
Personalization
AI in Viva Engage learns what you like and how you act. This means you see posts that matter most to you. The platform uses smart tools to make your experience special.
Personalized tools help you stay interested and excited. You can see how AI-driven personalization helps by looking at these numbers:
Analytics
You can see how your team talks and works together with Viva Engage analytics. The platform gives you different ways to check engagement:
Personal analytics show how many people see and react to your posts.
Community analytics let you see how groups talk and work together.
Campaign analytics help you follow special projects.
Network analytics give admins a big view of everything.
Viva Engage lets everyone talk openly, which helps people share ideas, be creative, and feel part of the team.
These tools help you find patterns, celebrate good things, and see how to work better together. You can use analytics to make sure everyone feels welcome and part of the group.
Implementation Best Practices
Rollout Checklist
You want your Viva Engage launch to go well. Start with a good plan. Here is a checklist to help you:
Ask staff what they need and what problems they have.
Make communities and add important users to the platform.
Write guides, rules, and FAQs to help people learn.
Plan fun posts and content before you start.
Tell everyone about the launch in many ways.
Tip: Ask leaders to join early and tell everyone your goals. This helps people trust the project and get excited.
Challenges and Solutions
You might have problems when you start Viva Engage. Some people like old ways of working. Others may not know how to use new tools. The design can be hard to understand. You can fix these problems with smart ideas:
Make a strong plan for talking to your team.
Share fun and useful content to get people interested.
Create a step-by-step plan to help users learn.
Get leaders to join early and show why Viva Engage is good.
Use real stories and facts to show how Viva Engage helps others.
Note: When you solve these problems, people feel safe and ready to try new things, like Digital Safety tools.
Measuring Success
You need to check if Viva Engage is helping your team. Use these ways to see how you are doing:
Use these reports to celebrate good things and find ways to get better. Checking often helps your team stay close and safe.
Viva Engage helps you keep your workplace safe. It also helps everyone stay connected. You can use easy tools to manage digital safety. These tools also help with employee engagement. Many companies see big benefits:
People work together more, even in big or faraway groups.
Fun features help people join in and support your company’s culture.
Viva Engage works with Microsoft 365 and Teams. This makes your digital workspace work smoothly.
Try Viva Engage to make your workplace safer and more engaged today.
FAQ
What is Viva Engage?
Viva Engage is a platform that helps you connect with your team. You can share ideas, ask questions, and stay safe online. The platform uses smart tools to protect your data.
How do you turn on digital safety features?
You open the Viva Engage admin center. You click on Security Settings. You choose options that keep your group safe. You can set rules for sharing files and messages.
Can you use Viva Engage with Microsoft Teams?
Yes, you can use Viva Engage with Microsoft Teams. You switch between apps easily. This helps you work with your team and keep your workspace organized.
What does AI do in Viva Engage?
AI helps you write better posts. It shows you topics you like. You get tips to make your messages clear. AI also helps you see how your team works together.
Tip: Try Copilot to get smart ideas for your posts!