Finding Your Microsoft Teams Meeting Recordings Made Simple

You might ask where your Microsoft Teams meeting recordings go. If you record a meeting in a channel, Teams saves it in the channel’s SharePoint folder. If the meeting is not in a channel, Teams puts the recording in the OneDrive of the person who started it. There are many meetings every month. People record over 81 billion minutes each month around the world. It is easy to lose track of your recordings! Look at the table below to see how much Teams is used:

You can find easy ways to find, open, and manage your recordings. This works no matter what kind of meeting you join.

Key Takeaways

• Microsoft Teams puts meeting recordings in SharePoint for channel meetings. It puts them in OneDrive for non-channel meetings. This helps you find videos by meeting type.

• You can get to recordings from Teams chat, calendar, OneDrive, or SharePoint. This makes sure you do not lose important meetings.

• Only meeting organizers or the person who started recording can change, move, or delete files. Other people invited can only watch the recordings safely.

• You can share recordings with your team using OneDrive or SharePoint links. You can set view-only permissions to keep videos safe.

• If recordings are missing or you cannot get to them, try updating Teams. Check your storage space. You can also ask your IT team for help to fix problems fast.

Microsoft Teams Recording Locations

When you record a meeting in Microsoft Teams, the app saves your video in different places. The place depends on what kind of meeting you have. Let’s look at where to find your recordings and who can use them.

Channel Meetings in SharePoint

If you record a meeting in a Teams channel, the recording goes to SharePoint. Here is what happens:

1. Teams makes a folder called "Recordings" in the channel’s Files tab.

2. Every recording from a channel meeting is put in this folder.

3. All channel members can watch and download the recording.

4. Only the organizer or co-organizer can change, move, or delete the file.

Tip: To find your recording, open Teams, go to the channel, click the Files tab, and look for the "Recordings" folder. You will see all the meeting videos there.

Here is a table to help you remember:

Non-Channel Meetings in OneDrive

If your meeting is not in a channel, like a private call or a planned meeting, the recording goes to OneDrive. It does not go to just anyone’s OneDrive. The recording is saved in the "Recordings" folder of the person who started the recording or the meeting organizer.

• You can find the recording in OneDrive under "My files" and then "Recordings."

• All people invited to the meeting can watch it.

• Only the organizer or the person who started the recording can change or delete it.

Note: If you cannot find a recording, check whose OneDrive it is in. Sometimes, the organizer owns the file, even if someone else clicked "Record."

Here is a table for quick reference:

Stream vs. OneDrive/SharePoint

You might hear about Microsoft Stream when looking for old recordings. Teams used to save all meeting videos in Stream. Now, Microsoft Teams saves new recordings in OneDrive or SharePoint. Here is how they are different:

Note: If your meeting happened before 2021, you might still find the recording in Stream. For new meetings, always check OneDrive or SharePoint first.

Who Owns the Recording?

Who owns the recording is important. The owner can change or delete the file. Most of the time, the meeting organizer owns the recording. Sometimes, the person who started the recording owns it. Only the owner and co-organizers can change or move the file. Other people can watch but cannot change the recording.

• If you need to share or change a recording, ask the organizer for help.

• If you organize the meeting, you control who can use the recording.

Tip: Your organization may have special rules about who can record, share, or delete videos. Always check with your IT team if you have trouble.

Find Recordings

You have several ways to find your meeting recordings in Microsoft Teams. Let’s walk through each method so you never lose track of an important video.

Teams Chat

After a meeting ends, Teams posts a recording link right in the chat. This is one of the fastest ways to find your video.

1. Open the Teams app on your computer or phone.

2. Go to the Chat tab.

3. Find the chat with the meeting title.

4. Scroll through the messages. You’ll see a thumbnail with a play button and the recording’s timestamp.

5. Tap or click the thumbnail to watch the recording.

Tip: If you don’t see the recording, double-check that you’re in the right chat. Sometimes, meetings with similar names can be confusing.

Teams Calendar

You can also find recordings from the Teams Calendar, especially for scheduled meetings.

1. Open the Teams Calendar.

2. Look for the meeting you want.

3. Click the meeting event to open its details.

4. In the details or Recap section, you’ll find a link to the recording.

5. Click the link to play the video.

This method works well if you can’t remember which chat had the meeting. It’s also handy for reviewing past meetings.

OneDrive Access

For non-channel meetings, Teams saves recordings in the OneDrive of the person who started the recording. Here’s how you can find them:

1. Open OneDrive (web or app).

2. Go to the “My files” section.

3. Open the “Recordings” folder.

4. Look for the file with the meeting date and title.

Note: Make sure you check the OneDrive account of the person who started the recording. If you can’t find it in your own OneDrive, ask the organizer or recorder to share it with you.

SharePoint Access

Channel meeting recordings live in SharePoint. Here’s what you do:

1. In Teams, go to the team and channel where the meeting happened.

2. Click the Files tab.

3. Open the “Recordings” folder.

4. Find your video and play or download it.

You can also access SharePoint directly through your browser for more options.

Remember: Only channel members can view these recordings. Organizers and co-organizers can edit or move them.

With these steps, you can always find your Microsoft Teams meeting recordings, whether you’re using a desktop or mobile device.

Manage Recordings

Share and Download

You can share meeting recordings with your team easily. Go to OneDrive or SharePoint and find your video in the "Recordings" folder. Click "Share" or "Copy Link" to send it to others. You can pick who can see or change the file. Most times, it is smart to let people only view the recording. This keeps your video safe from changes you do not want.

Only the meeting organizer can download the recording at first. If someone else needs to download it, you must change the settings in OneDrive or SharePoint. You can also ask the organizer to download and send the file. Sharing recordings fast helps everyone catch up if they missed the meeting.

Tip: For private meetings, do not use "Anyone with the link." Choose "Specific people" to keep your recording safe.

Organize and Rename

Organizing your recordings helps you find them later. Move recordings into folders in OneDrive or SharePoint. Name your files with the meeting date and topic. For example, "2024-06-15_ProjectKickoff.mp4" is easier to find than "Recording.mp4".

• Make folders for each project or team.

• Rename files right after the meeting ends.

• Put other files, like notes or agendas, in the same folder.

Note: A neat folder saves time and helps your team find things quickly.

Permissions

Permissions decide who can see, change, or download your recordings. The organizer or the person who started the recording sets these in OneDrive or SharePoint. You can give access to certain people or groups. Most meetings work best with view-only access. If you want someone to help edit or manage the recording, give them edit rights.

Here is a simple chart about permissions:

Some meetings have extra rules. For example, your admin might block downloads or ask everyone to agree before recording starts. Always check your group’s rules if you are not sure.

Reminder: If you move a recording to a new folder, check the permissions again. Moving files can change who can see or edit them.

Troubleshoot Issues

Even with the best tools, you might run into problems finding or using your meeting recordings. Let’s look at some common issues and how you can fix them.

Missing Recordings

Sometimes, you finish a meeting and can’t find the recording. Here are some reasons this might happen:

• The recording button was missing during the meeting.

• Your Microsoft Teams app was out of date.

• You lost internet connection while recording.

• Your account didn’t have permission to record.

• The meeting policy blocked recording.

• The storage location (OneDrive or SharePoint) was full.

• The recording link didn’t show up in chat.

If your recording is missing, try these steps:

1. Make sure the organizer or someone from their organization joined the meeting. Recordings won’t start otherwise.

2. Check the right storage spot: OneDrive for non-channel meetings, SharePoint for channel meetings.

3. Use the Microsoft 365 Admin Center’s diagnostic tool. Search for “Diag: Missing Recording” and enter the meeting details.

4. Confirm you have the right license and permissions.

5. Ask your IT admin for help if you still can’t find the file.

Tip: Always update your Teams app to avoid bugs that can cause missing recordings.

Storage Limits

You might see errors if your storage is full. Teams recordings save to OneDrive or SharePoint, and both have limits. If you hit your quota, new recordings won’t save.

If you get a warning, delete old files or ask your admin to add more space.

Access Problems

Sometimes, you can’t open a recording even if you see the link. Here’s what you can do:

1. Check if you have permission to view the file in OneDrive or SharePoint.

2. Make sure you’re using the right account.

3. See if the file was moved to the recycle bin.

4. Ask the organizer to share the recording with you.

5. Try clearing your browser cache or using a private window.

6. If you’re still stuck, contact your IT support for help.

Note: Only meeting attendees usually get access. Guests or people outside your organization may need the organizer to share the file directly.

If you follow these steps and still have trouble, your IT team can escalate the issue to Microsoft support. This helps make sure your problem gets solved quickly.

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You now have a clear path to find and manage your meeting recordings. Here’s a quick recap to keep you on track:

1. Open Teams and go to the right chat or channel.

2. Look for the meeting post and select “Recap” to view or play the recording.

3. Use OneDrive or SharePoint to download, share, or organize your files.

4. Adjust permissions as needed to keep your recordings secure.

If you run into trouble, check your permissions or storage settings. Help is always available. With these steps, you can keep your recordings organized and easy to find.

FAQ

Where do I find my Teams meeting recording if I joined from my phone?

You can open the Teams app on your phone. Go to the meeting chat. Tap the recording link. If you do not see it, check OneDrive or SharePoint using your mobile browser.

Who can download or share a Teams meeting recording?

Only the meeting organizer or the person who started the recording can download or share it at first. You can ask them to change permissions or send you the file.

What should I do if I cannot see the recording in chat?

Check the correct chat or calendar event. Make sure you use the same account you used for the meeting. If you still cannot find it, ask the organizer to share the link.

Can I rename or move a Teams meeting recording?

Yes, you can rename or move the recording in OneDrive or SharePoint if you have edit rights. Use clear names like “TeamMeeting_June2024.mp4” to stay organized.

How do I fix problems with missing recordings?

Try these steps:

1. Update your Teams app.

2. Check storage space in OneDrive or SharePoint.

3. Ask your IT team for help if you still cannot find the file.