How to Embed Loop Components in Outlook Emails for Seamless Collaboration
You can embed Loop Components in Outlook emails by clicking the Loop icon when you write a new message or reply. This lets you and your team work together in real time, so everyone stays on the same page with less back-and-forth.
Key Takeaways
Loop Components let you put live tables, lists, and notes in Outlook emails. This helps your team work together easily.
Everyone sees changes right away. Your team does not need to send many emails to stay updated.
You can add up to five Loop Components in one email. You can also choose who can edit or see them. This keeps your information safe.
Loop Components work with other Microsoft 365 apps like Teams and Word. This makes your work easy to move and share.
To add a Loop Component, start a new email. Click the Loop icon. Pick the type you want. Then send it to your team.
What Are Loop Components
Definition
Loop Components are small, interactive things you can put in your Outlook emails. Microsoft says they are items you can change, like tables, task lists, or paragraphs. You and your team can work on them together. You do not have to switch apps or send new versions when someone edits. When you add a Loop Component, everyone sees updates right away. It does not matter if they use Outlook, Teams, Word, or even OneNote.
Tip: Loop Components save by themselves to your OneDrive. You can always find them later if you want to look again or use them again.
You can use many kinds of Loop Components in Outlook, like:
Bulleted lists
Numbered lists
Tables
Paragraphs
Task lists
These components are great for sharing ideas, keeping track of tasks, or getting feedback. You can also give out tasks or ask questions. Everyone will see the newest version right away.
Benefits in Outlook
Using Loop Components in Outlook makes teamwork much easier. You and your team can change the same table or list at the same time. You do not have to wait for someone to answer or worry about old versions. Everything stays up to date for everyone.
Here are some ways Loop Components help you in Outlook:
You can work together and edit things like tables, lists, and notes right in your email.
Changes show up right away for all team members, so you do not get mixed up and you save time.
Tasks you make in a Loop Component connect with your Outlook calendar and other Microsoft 365 apps.
You can choose who can edit or just look at the component, so your information stays safe.
Loop Components help you have less email mess. You do not have to send attachments or keep track of different document versions.
With Loop Components, you keep your chats, files, and tasks in one spot. This makes it easy to stay organized and finish work together—without leaving Outlook.
Embed Loop Components: Steps
Start a New Email or Reply
You can start by opening Outlook and creating a new email or replying to a message. This is where you will add your Loop Component. If you use the new Outlook for Windows, press F6 to move to the ribbon tabs. Use the arrow keys to find the Insert tab. This is where you will find the tools you need.
Tip: You can use keyboard shortcuts to move quickly between tabs and options in Outlook.
Insert a Loop Component
Once you are in your new message, look for the Loop icon in the toolbar. You might see it under the Insert tab or right in the message menu. Click the Loop Component button. This will open a menu with different types of Loop Components you can use.
Here is a quick way to do it:
Go to the Insert tab on the toolbar.
Select the Loop Component option.
You can Embed Loop Components right inside your email, making it easy for everyone to join in.
Choose Component Type
After you click the Loop Component button, you will see a list of options. You can pick from tables, task lists, checklists, bulleted lists, numbered lists, paragraphs, or even Q&A (which is only in Outlook). Choose the one that fits your needs. For example, use a table to organize data or a checklist to track tasks.
Note: You can add up to five Loop Components in one email. If you try to add more, Outlook will not let you.
Here is a table of supported types:
Add or Paste Existing Component
Right now, Outlook only lets you create new Loop Components inside your email. You cannot paste an existing Loop Component directly into a message. Some people try to paste links to Loop Components they made before, but Outlook does not support this yet. If you want to reuse a component, you need to make a new one in your email.
Heads up: Microsoft may add more options in the future, but for now, you can only create new Loop Components when you Embed Loop Components in Outlook emails.
Send the Email
After you finish adding and editing your Loop Components, you are ready to send your email. Make sure everyone you want to work with has the right permissions. Set their access to "Can Edit" if you want them to make changes. You can send the email by clicking Send or using Ctrl+Enter.
When you Embed Loop Components and send your message, everyone in your organization can view and edit the components right in the email. The components save automatically to your OneDrive, so you can always find them later. If you send the email to someone outside your company, they might only see a link or have limited access.
Pro Tip: You can add yourself to the CC line, but you can remove yourself if you do not need updates.
By following these steps, you can Embed Loop Components in your Outlook emails and make teamwork much easier. You will see updates in real time, and everyone stays on the same page.
Collaboration Features
Real-Time Editing
When you add a Loop Component to your Outlook email, you unlock real-time editing. You and your team can work together on the same table, list, or paragraph right inside the email. Everyone sees changes as soon as someone types them. You do not have to wait for updates or worry about missing information. Loop Components are live and interactive. You can edit them at the same time as your coworkers. This means you can brainstorm ideas, update tasks, or answer questions together without switching apps. You just click the Loop icon, pick your component, and start working. Outlook and Teams both support this feature, so you can keep your workflow smooth and connected.
@Mentions and Comments
You can use @mentions to get someone’s attention in a Loop Component. Just type the “@” symbol and pick a name. The person you mention gets a notification. This helps you bring the right people into the conversation fast.
Using @mentions in Loop components within Outlook notifies the mentioned person, drawing their attention to the specific component for responsive collaboration.
You can also leave comments or reactions. These tools help you talk with your team without changing the main content. Here are some ways @mentions and comments help you:
Comments and reactions let you share feedback without overwriting each other’s work.
@mentions send alerts, so the right person sees what needs attention.
You can edit Loop Components in Outlook or open them in the Loop app for more features.
Task lists and status tags make it easy to track progress and manage work together.
Sync Across Microsoft 365
Loop Components do not just stay in Outlook. They sync across Microsoft 365 apps like Teams, Word, and OneNote. When you update a component in one place, everyone sees the latest version everywhere. You do not have to copy and paste or send new files. This keeps your team on the same page. You can start a task list in Outlook, then finish it in Teams or Word. Everything stays connected, so your work moves with you. This makes teamwork simple and keeps your projects organized.
Requirements and Limits
Microsoft 365 Account
You need the right account to use Loop Components in Outlook. Sign in with a Microsoft 365 work or school account. Personal accounts do not have all the features. A business or school account works best. Your account must have an Exchange Online mailbox. Shared mailboxes will not work with Loop Components. You also need at least read access to your group’s SharePoint Online root site. If you use old systems like Windows Server 2019, you may have trouble. Loop Components work better on new systems like Windows 11 or Windows Server 2022. Your IT admin can turn Loop on or off for your group.
Tip: If you do not see the Loop icon, ask your IT admin if your account has the right permissions.
Supported Platforms
You can use Loop Components in Outlook for Windows (desktop) and Outlook on the web. These let you make and change Loop Components in your emails. If you use Outlook on your phone, you cannot edit Loop Components in the app. When you tap a Loop Component on your phone, it opens in the Office 365 app. Loop Components only work with people in your own group. You cannot use them with people outside your company yet.
Outlook for Windows (desktop): ✅ Full support
Outlook on the web: ✅ Full support
Outlook mobile app: 🚫 No direct editing (opens in Office 365 app)
Cross-organization: 🚫 Not supported
Sharing and Storage
When you make a Loop Component in Outlook, it saves to your OneDrive in the "Attachments" folder. Everyone you send the email to can see and change the component if they are in your group. You can use OneDrive to share with more people if you want. There are some limits you should know:
Note: Loop Components count toward your SharePoint storage space. If you delete a workspace, you may need saved links to get your content back.
Tips and Troubleshooting
Best Practices
Want to get the most out of Loop Components in Outlook? Try these steps:
Replace old email threads with Loop Components. This lets everyone edit right in the email, so you skip attachments and endless replies.
Use interactive tools like checklists, status updates, or voting tables. These keep your emails lively and help your team make decisions faster.
Always share content as a Loop Component, not just plain text. This way, updates sync across all your Microsoft 365 apps.
For meetings, use Loop Components to build agendas. You can update them before, during, and after the meeting, so everyone stays on track.
Tip: Loop Components turn your emails into live, editable workspaces. You save time and keep everyone in the loop.
Managing Access
You control who can see or edit your Loop Components. When you create a Loop Component in Outlook, it saves in your OneDrive under the Attachments folder. By default, people in your organization can edit it. If you want to change this, copy the component link, then adjust the settings to pick who can view or edit. You can make it more secure by limiting access to certain people. If you share the component in other Microsoft 365 apps, you might need to give extra permissions.
Finding Components
Loop Components move with you across Microsoft 365. You can find them in your OneDrive Attachments folder. If you use Loop workspaces, you can organize projects and tasks, just like notebooks in OneNote. Workspaces group related pages and components, so you keep everything tidy. You can also search for Loop Components by keywords using the Microsoft Purview Compliance portal, but this works best for admins.
Loop Components sync everywhere you use them.
Common Issues
Sometimes, things do not work as planned. Here are problems you might see and what they mean:
If you run into problems, check your Outlook version, update your apps, and make sure you have a good internet connection. Sometimes, you need to ask your IT admin for help or wait for Microsoft to fix things.
You now know how to Embed Loop Components in Outlook emails. Start a new message, pick your component, and send it off. With Loop, you and your team can edit together in real time, keep everything up to date, and work without switching apps.
You get live updates and fewer email threads.
Everyone stays on the same page, no matter where they work.
Try Loop Components today and see how much easier teamwork can be!
FAQ
How do I find my Loop Components after sending an email?
You can find your Loop Components in your OneDrive under the "Attachments" folder. Just open OneDrive, look for the folder, and you will see all your saved components there.
Can people outside my company edit Loop Components?
No, only people in your organization can edit Loop Components. If you send the email to someone outside, they may only see a link or a read-only version.
What should I do if the Loop icon does not show up in Outlook?
Try updating Outlook to the latest version. If you still do not see the Loop icon, ask your IT admin to check your account permissions. Sometimes, Loop Components are not turned on for everyone.
Can I use Loop Components on my phone?
You cannot edit Loop Components directly in the Outlook mobile app. If you tap a component, it opens in the Office 365 app. You can view and edit there.
How many Loop Components can I add to one email?
You can add up to five Loop Components in a single email. If you try to add more, Outlook will not let you. Stick to five or fewer for each message.