How to Simplify Internal Messaging with Viva Amplify
Have you ever felt upset when you cannot talk to everyone at work?
21% of people who lead communications say it is hard to reach all workers.
Here are some problems you may see:
If you want to streamline communications, Viva Amplify helps you reach your team and share news with everyone.
Key Takeaways
Viva Amplify puts all messages in one place. You can control all your messages from one dashboard. This helps stop confusion. It makes sure everyone gets the same news.
The platform lets you send messages to many apps at once. You only need to click one button. This helps you save time. Your message looks nice on every app.
Viva Amplify has tools to check how people react. It uses things like sentiment analysis and analytics. These tools help you learn what works. You can use this to make your messages better next time. It helps you talk to your team in a better way.
Streamline Communications with Viva Amplify
Centralized Messaging
You want to talk to everyone at work without using many apps. Viva Amplify lets you plan, write, check, and send messages in one place. You can handle messages for Outlook, Teams, SharePoint, and Viva Engage from one dashboard. This makes your messages clear and the same for everyone.
With Viva Amplify, you can set goals for your campaigns. You can choose when to send messages and work with your team to make content. You do not have to worry about losing or mixing up messages. Everything is neat, and you see all your campaigns in one spot.
Centralized messaging helps you in these ways:
You keep all your messages together to stop confusion.
You make sure every group gets the right news.
You can work with others to check messages before sending.
You can make communications easier and help teams work together. Everyone knows what is happening.
Multi-Channel Publishing
You do not need to copy your message into many apps. Viva Amplify lets you send messages to Outlook, Teams, SharePoint, and Viva Engage with one click. This saves time and makes your message look good everywhere.
You can send news about training, company updates, or events to everyone at once. For example, to tell about new training, you make one message and share it everywhere. More people see your message and can act.
"Viva Amplify puts all the work for communicators in one place. You can make, manage, and plan messages. This helps you work better and saves time."
You can use the republish tool to update your message fast. If you need to change something, you do not start over. This keeps your messages the same and stops confusion.
Here is how to send a message:
Open Viva Amplify.
Make your campaign.
Add your content, like a SharePoint post or news.
Pick who should get it.
Choose the channels you want.
Viva Amplify sends your message everywhere.
You make communications simple and make sure everyone gets news quickly.
Approval Workflows
You want your messages to be right before everyone sees them. Viva Amplify helps you get approvals easily. You can send your message to people who check it, get feedback, and make changes in one place.
You do not have to remind people to check your message. Viva Amplify sends reminders and tracks who has approved. This makes things faster and stops mistakes.
Your team can plan, write, check, and send messages together. You make communications easy and make sure every message is good.
Teams save a lot of time with the republish tool in Viva Amplify. It lets you fix messages fast. You can spend more time making good content instead of doing the same work again.
You can trust your messages are right and reach the right people at the right time.
Measure and Improve Engagement
You want to know if your messages help. Viva Amplify gives you tools to see how people feel and react. You can use what you learn to make your next campaign better.
Sentiment Analysis
Viva Amplify helps you see how employees feel about your messages. You do not need to guess. The platform checks comments and reactions on all channels. It shows if people feel good, bad, or just okay.
You see how groups respond to your news.
You learn what makes people happy or worried.
You can change your plan to fit your team’s needs.
Tip: Use sentiment analysis to find patterns. If you see more good reactions, keep doing what works. If you see bad feedback, you can fix problems fast.
When you know how people feel, you can make your messages better and connect with everyone.
Analytics and Reporting
Viva Amplify gives you clear numbers and reports. You can track who reads your messages, how many people share them, and which channels work best. Here are the main things you can measure:
You can also use these features to plan and improve your campaigns:
You can use these numbers to make your messages better. For example, if more people read messages in Teams than Outlook, you can focus there. You can also track open rates, response times, and see which content gets the most attention. This helps you make smarter choices for your next campaign.
Feedback and Collaboration
You do not work alone. Viva Amplify lets you work with your team to make every message better. You can chat, share drafts, and ask for feedback in one place. The platform connects with Microsoft 365 tools, so you can plan and review together.
You can set up a review for every campaign.
You get reminders when someone needs to approve a message.
You can see all feedback in one spot and make changes fast.
After you send your message, you can collect feedback from employees. You might use surveys or ask for comments. This helps you learn what works and what needs to change. Over time, you can use these insights to improve your plan.
Note: Teams that use Viva Amplify often see better results because they keep improving. They use analytics and feedback to make each campaign stronger than the last.
Here are some common ways to measure success:
Adoption Rate: How many employees use the platform.
Engagement Metrics: How often people read or share your messages.
Employee Feedback: What people say in surveys or comments.
Attendance at Events: How many people join company events after seeing your messages.
Sentiment Analysis: The mood of your team based on their reactions.
When you use these tools, you can make communications easier and keep your team informed and engaged. You do not just send messages—you help build a better workplace.
You can use Viva Amplify to make messaging at work easy.
“This is a great way to reach many workers fast.” — Jorn Nurkka, Danfoss
First, set clear goals for your team. Build your group and share fun content.
Viva Amplify lets you see how your messages do and helps you get better.
Checking results helps you make better plans and build stronger teams.
Try Viva Amplify and watch your team work together and grow!
FAQ
How do you start a campaign in Viva Amplify?
Just open Viva Amplify, click "New Campaign," and follow the steps. You can add your message, pick channels, and set your schedule.
Can you edit a message after sending it?
Yes! Use the republish tool. You can update your message and send the changes to all channels with one click.
How do you track if people read your messages?
Viva Amplify shows you who opened your messages. You can check views, clicks, and reactions right from your dashboard.