How to Tag Colleagues in Loop Pages for Seamless Collaboration
Want to keep your team in the loop? You can easily tag colleagues in Loop Pages by typing the "@" symbol and picking their name from the list. This quick step sends them a notification if they have access. Tag Colleagues to make sure everyone sees important updates, answers questions, or jumps into a project right away. It helps you work together without missing a beat.
Key Takeaways
Use the '@' symbol to tag your colleagues in Loop Pages. This will send them a notification if they can see the page.
Always check if your teammate can view the page before you tag them. This helps make sure they get the notification.
Only tag colleagues when you really need their help or attention. This keeps notifications important and stops too many alerts.
Put tags close to tasks or questions that matter. This helps teammates know what you need from them fast.
If you have problems tagging, try refreshing the app. You can also check permissions or ask your admin for help. This will help everyone work together better.
Tag Colleagues: Basics
Using '@' to Tag
You want to get someone’s attention in a Loop Page? Just use the "@" symbol. This is the main way to tag colleagues. When you type "@", Loop shows you a list of people, files, and pages you can mention. You can use this feature to call out a teammate, link to a document, or even connect to another Loop Page. It’s a simple trick, but it helps everyone stay connected and find what they need fast.
Selecting Names
Here’s how you tag colleagues step by step:
Start typing in the text area of your Loop Page.
Type the "@" symbol.
Begin typing your colleague’s name right after the "@".
Pick the right name from the list that pops up.
You can only tag individuals, not groups. If you don’t see your colleague’s name, they might not be part of your workspace yet. Tagging someone does not give them access to the page. If they don’t have permission, you’ll need to share the page with them first.
Tip: You can also use "@" to link to files or other Loop Pages. This makes it easy for your team to find important info without searching.
Notification Overview
When you tag colleagues, Loop sends them a notification. This alert lets them know you mentioned them, so they can jump in and help or answer questions. If they already have access to the page, they’ll get the notification right away. If not, they won’t see the tag until you share the page with them. Tag Colleagues only when you want someone to notice something important or take action.
Step-by-Step Tagging
Choose Tag Location
First, decide where you want to tag your colleague. You might want to tag them in a comment, a checklist, or right in the middle of your notes. Think about what you want them to see. If you want someone to answer a question, tag them next to the question. If you need help with a task, tag them in the task list. Picking the right spot helps your teammate know exactly what you need from them.
Tip: Place your tag close to the action item or question. This makes it easier for your colleague to find what you want them to notice.
Type and Select Name
Now, you are ready to tag. Here’s how you do it:
Click into the text area where you want to tag your teammate.
Type the "@" symbol.
Start typing your colleague’s name. Loop will show you a list of people.
Pick the right name from the list.
You can only tag individuals, not groups. If you do not see your colleague’s name, they might not be part of your workspace yet. Sometimes, you want to Tag Colleagues who are new to the team. In that case, make sure they have joined your workspace first.
You can also use "@" to link to files or other Loop Pages. This helps everyone find important information quickly.
Confirm Notification
After you tag someone, Loop sends them a notification. This lets them know you mentioned them. They can jump in and help right away. If your colleague already has access to the Loop Page, they will see the notification. If they do not have access, they will not get the alert.
If you want your teammate to see your tag, you need to check their permissions. Sometimes, you tag someone, but they cannot see the page or a linked Planner board. You need to make sure they have the right permissions for the Loop workspace and any linked resources. If they do not, share the page or give them access. This way, when you Tag Colleagues, everyone can see what you want them to see and work together smoothly.
Note: Always double-check permissions before you tag someone. This saves time and avoids confusion.
Best Practices
When to Tag
You want your team to stay focused and not miss anything important. Tag Colleagues when you need a quick answer, want feedback, or need someone to review a section. If you have a question for a specific person, tag them right next to it. If you finish a task and need approval, tagging the right person helps move things along. Try to tag only when you need action or attention. This keeps notifications helpful and not overwhelming.
Tip: Tagging works best when you use it for clear requests or updates. If you tag too often, people might start to ignore notifications.
Avoid Over-Tagging
Too many tags can distract your team. If you tag everyone for every update, people may stop paying attention. Use tags for important moments, not every small change. Ask yourself, “Does this person really need to see this?” before you tag. You can also mention someone in a summary comment instead of tagging them in every section.
Tag only the people who need to know.
Avoid tagging the same person multiple times in one page.
Use tags for action items, questions, or approvals.
Manage Access
Before you tag someone, make sure they can see the Loop Page. If they do not have access, they will not get your notification. You can manage permissions in a few ways:
If you want to add a guest, first invite them and wait for their account to sync. Then, share the page or component with their email and give them the right permissions. Remember, some settings may not work perfectly, so double-check access before you Tag Colleagues.
Note: Loop Pages store content in SharePoint, which has strong security features. Still, always check who can view or edit your page to keep your data safe.
Troubleshooting
Name Not Found
Sometimes, you try to tag a teammate, but their name just does not show up. This can feel confusing. Usually, this happens because of a temporary server issue or a problem with your organization’s settings. It is not always about permissions or whether someone is an external user. If you notice that some people can tag colleagues but you cannot, your workspace might have a backend glitch. The best way to fix this is to ask your Microsoft 365 admin for help. They can contact Microsoft support and send diagnostic logs. This helps find and fix the problem faster.
Tip: Refresh your browser or restart the Loop app first. Sometimes, a quick reset solves the issue.
No Notification
You tagged someone, but they did not get a notification. This can slow down your project. Here are steps you can follow to fix it:
Make sure your teammate has joined the Loop workspace or has access to the page.
Ask them to check if notifications for Microsoft Loop are turned on in their device settings.
If they use the Loop app on their phone, clearing the app’s cache or reinstalling it can help.
Remind them to update the Loop app and their device’s operating system.
Remember, Loop is still in Public Preview. Some notifications might not work every time.
If nothing works, use the app’s Help menu to send feedback to Microsoft.
Notifications can arrive by email or through Microsoft Teams, so check both places.
Access Issues
You might tag someone, but they still cannot see the page. This happens because tagging does not give access. Loop controls access at the workspace level. Here is what you can do:
Check if the person is a member of your workspace.
Use the sharing options to invite them if they are not already added.
The “People I Choose” option lets you share with people outside your workspace.
Removing a tag does not remove access. Only workspace membership and sharing settings control who can view the page.
If you want more control, send feedback to Microsoft. They are working on better permission tools.
When you tag colleagues in Loop Pages, you help your team work smarter. Tagging makes it easy to share updates, find documents fast, and keep everyone on the same page. You also cut down on mistakes and make sure everyone has the latest info.
You boost teamwork and communication
You speed up finding what you need
You keep feedback and tasks organized
Before you tag, always check access. Want to stay on track? Keep a quick checklist handy for your next project.
FAQ
How do I know if my colleague saw my tag?
You can check the page for their reply or update. If they have access, Loop sends them a notification. If you need a quick answer, ask them directly or follow up in Teams.
Can I tag someone who is not in my workspace?
No, you cannot tag people outside your workspace. You need to invite them first. Once they join, you can tag them in your Loop Page.
What happens if I tag the wrong person?
Just remove the tag by deleting it from the text. You can then tag the correct person. Loop will not send a notification to the person you removed.
Will my colleague get an email when I tag them?
Yes, Loop can send notifications by email or through Microsoft Teams. Your colleague should check both places for alerts.
Can I tag myself in a Loop Page?
No, you cannot tag yourself. Loop only lets you tag other people. If you want to leave a note for yourself, just write it in the page.