Step-by-Step Guide to Viewing Poll Responses by Name in Teams
You can see who answered your Teams Polls if you turn on name recording when you make the poll. This setting changes your survey from anonymous to confidential. When you turn on name recording, you collect the names of people who answer. You can then see which team member gave each answer. This helps you talk to people or get better feedback. If you do not turn on name recording, answers stay anonymous, and you cannot know who gave each answer.
Key Takeaways
Turn on name recording before you send your Teams poll. This helps you see who answered and lets you track responses.
Use Microsoft Forms or Teams Polls with settings for your organization only. This will collect names for you automatically.
You can find poll results in the Teams app under the Polls tab. You can also find them in Microsoft Forms under the Responses tab.
Export poll responses to Excel. This lets you review, sort, and share answers with names easily.
If you do not see names, check your poll settings and privacy options. Always respect privacy rules when you handle responses.
Create Polls with Names
Enable Name Recording
You want to see who answered your poll in Teams. You must turn on name recording before you send your poll. This step helps you track responses and follow up with team members. If you skip this, answers stay anonymous, and you cannot know who replied.
To make sure you record names in Microsoft Forms, follow these steps:
Open the form or quiz you want to use.
Select "Collect responses."
Under "Send and collect responses," choose "Only people in my organization can respond" or "Specific people in my organization can respond."
Go to "More form settings" and select "Settings."
Check the box for "Record name."
By choosing these options, you make sure Microsoft Forms records the name and email of each person who responds. If you allow anyone to answer, Forms will not record names. You need to restrict access to your organization to collect names automatically.
Tip: Always check the settings before you send your poll. If you forget to enable name recording, you cannot see who answered later.
If you do not enable name recording, you lose the ability to track who responded. This can make it hard to follow up, hold people accountable, or meet compliance needs.
Use Teams Polls or Forms
You can create polls in Teams using either Teams Polls or Microsoft Forms. Both tools let you collect feedback from your team, but they work a little differently.
Microsoft Forms lets you choose if you want to record names. You can make responses anonymous or named, depending on your needs.
Teams Polls records names and shows results to organizers and presenters. You see real-time results in your meeting or chat. Only organizers and presenters can manage polls, but everyone can respond.
Teams Polls and Microsoft Forms both help you gather answers, but you must set up name recording if you want to see who replied. If you want to export results or view details, both tools offer options to download responses and see names, as long as you enabled name recording.
Note: If you need to follow up with team members or track participation, always use the name recording feature in your poll settings.
Find Teams Polls Results
In Teams App
You can find your poll results right inside the Teams app. Start by opening the chat, channel, or meeting where you created the poll. Look for the "Polls" tab at the top of the window. If you do not see it, you can add it by selecting "Add a tab" and searching for "Polls." Once you open the Polls tab, you will see a list of all polls created in that space.
To view the results, select the poll you want. You can use the "View Results" button to see who responded and what they chose. If you want to save or share the results, you can export them to Excel. This makes it easy to review answers later or share them with your team. If you close a poll after collecting enough responses, you can always return to the Polls tab to see the results again.
Sometimes, you may not see your poll in the Teams app. If this happens, try logging in to the Teams web app. If the poll appears there, clear your Teams desktop app cache and restart the app. This often solves visibility problems.
In Microsoft Forms
You can also find poll results in Microsoft Forms. Go to forms.office.com and sign in with your work account. Click on the "My forms" tab to see all your forms and polls. Find the poll you created in Teams. If you do not see it, try creating a new dummy form. This action can refresh your list and make hidden polls appear.
Once you find your poll, click on it and go to the "Responses" tab. Here, you can see each response, including names if you enabled name recording. Use the "More Details" link to see individual answers. You can also export all responses to Excel for further analysis.
Tip: If you work with guest users, their responses may show as "Anonymous." Teams Polls works best for people inside your organization.
View and Export Responses
Show Respondent Names
You want to see who answered your poll and what they said. Both Teams Polls and Microsoft Forms let you do this if you set up your poll to record names. When you use Microsoft Forms, you need to make sure you share the poll with people in your organization. This way, Forms records each person's name and answer. If you share the poll with "Anyone with the link," Forms does not record names, and answers stay anonymous.
To view individual names and answers:
Open your poll in Teams or Microsoft Forms.
Look for options like "Show Results" or "More Details."
You will see a list of respondents and their answers if name recording is on.
If you used an anonymous link, you can add a question asking for names. This helps you match answers to people.
Tip: Always check your poll settings before sending. Recording names only works if you set it up from the start.
If you notice that responses show as "Anonymous," check your sharing settings. Make sure you chose to collect responses only from people in your organization. This step helps you avoid missing names in your results.
Export to Excel
Exporting your poll results to Excel helps you review and share the data. You can also use Excel to filter, sort, or analyze responses.
To export responses with names:
Open your poll in Microsoft Forms or Teams Polls.
Go to the Responses tab.
Select "Open in Excel" or "Export to Excel."
Download the Excel file to your computer.
In the Excel file, you will see a worksheet with respondent names and their answers. Only the responses marked as "Included in analysis" will appear by default. If you want to see all responses, look for options to include more data before exporting.
Note: If you need more details, you can filter the Excel sheet by respondent status or include extra data like unused responses.
If you have trouble seeing names in your exported file, try these steps:
Check your privacy settings and permissions.
Make sure you enabled name recording in your poll settings.
Clear your browser cache or restart the Teams app.
Update Teams and Forms to the latest version.
Exporting to Excel gives you a clear record of who answered your poll and what they said. This makes it easy to follow up or keep records for your team.
Troubleshoot Missing Names
Check Poll Settings
If you do not see names in your poll, check your poll settings first. Microsoft Forms saves names for people in your organization by default. If you share your poll with people outside your group or use an anonymous link, Forms will not save names. This keeps answers private, but you cannot know who answered.
To check your settings:
Open your poll in Microsoft Forms.
Go to the Settings panel.
Find the part called Who can fill out this form.
Make sure the Record name box is checked.
If you uncheck "Record name," Forms will not save names or emails. Your poll will be anonymous, and you cannot see who answered.
You can also let people answer only once. If you pick "One response per person" but do not check "Record name," Forms stops extra answers but still keeps them anonymous. Always look at these settings before you share your poll.
Privacy and Permissions
Privacy and permissions decide if you see names or not. If you turn on anonymous responses, Forms hides all names to keep things private. If you want to know who answered, turn off anonymous responses and let Forms save names.
Named responses help you know who gave each answer. This makes it easier to follow up and check who answered.
Anonymous responses keep answers private and do not show who answered.
Note: Even if you collect names, always follow your group's privacy rules. Only use names for the reason you collected them.
Poll results, with names if saved, show up right away in Teams chats or channels and in Microsoft Forms. Who can vote or when you start the poll changes who can answer, but not if you see names. If you still do not see names, ask your IT admin to check your permissions.
You can see who answered your poll in Teams if you turn on name recording. Always check your settings before you send the poll. If you do not see names, look at your poll in Microsoft Forms. You can also ask your IT support for help. Remember to respect privacy when you look at answers. Here are some good tips:
Tell people why you made the poll and how to answer.
Use easy words and simple questions.
Make sure everyone can join and answer.
Keeping answers private helps people feel safe when they share their thoughts.
FAQ
How do you check if name recording is enabled for your poll?
Go to your poll in Microsoft Forms. Click "Settings." Look for "Record name." If you see a checkmark, Forms will save names. If not, answers stay anonymous.
Can you see who answered a poll after sending it?
You can see names only if you enabled name recording before sending the poll. If you did not, answers will show as "Anonymous." Always check settings before sharing.
Where do you find poll results in Teams?
Open the Teams app. Go to the chat, channel, or meeting where you posted the poll. Click the "Polls" tab. Select your poll and view results. You will see names if recording is on.
Why do some responses show as "Anonymous"?
Forms shows "Anonymous" when you allow anyone to respond or turn off name recording. To collect names, restrict responses to your organization and enable name recording.
How do you export poll responses with names to Excel?
Open your poll in Microsoft Forms or Teams Polls. Go to the "Responses" tab. Click "Open in Excel." Download the file. You will see names and answers in the spreadsheet.