Why Organizations Need Microsoft Purview to Address Modern Data Security Risks
Data breaches can hurt your organization every day, exposing you to significant Data Security Risks. Cybercrime costs may reach $10.5 trillion worldwide by 2025. There were more than 3,200 reported breaches in 2023.
Old security tools give too many alerts and often miss new ways attackers break in. You need one smart tool that protects important data and adapts quickly. Microsoft Purview helps you identify and manage these Data Security Risks immediately.
Key Takeaways
Modern data security risks come from insiders and AI threats. Using many tools that do not connect makes protection harder. It also makes it cost more.
Old security tools miss data in cloud apps and on personal devices. They have rules that are not the same. They are slow to respond to new threats.
Microsoft Purview gives one platform to protect data everywhere. It has features like information protection and data loss prevention. It also has insider risk management and adaptive security.
Purview helps organizations stop data leaks. It helps them meet compliance rules faster. It lets them respond quickly to threats using AI and real-time controls.
Using Microsoft Purview makes security management easier. It saves time and reduces risks. It keeps your data safe in a fast-changing world.
Data Security Risks Today
Modern organizations have new Data Security Risks. These risks are getting harder and more expensive each year. You cannot ignore them.
Insider Threats
Many people think hackers are the main problem. But insiders can cause even more harm. Studies say insiders cause about 30% of data breaches. In just two years, insider threats went up by 47%. Most problems happen when workers share private files by mistake. Some insiders do it on purpose. For example, in the 2025 Coinbase breach, support agents leaked customer data. These threats are hard to find. It can take over 80 days to notice them. If you do not fix insider risks, your organization can lose a lot.
AI and Emerging Tech
Artificial intelligence and new tech can help and hurt. AI helps you find threats faster. But it also brings new Data Security Risks. Attackers use AI to make smarter attacks. AI systems can see private data if not watched closely. This can break privacy rules. You must watch these risks carefully. Bad data and tricky attacks can weaken your defenses. Tech changes fast. You need smart plans to keep up.
Fragmented Tools
Many groups use lots of different security tools. These tools come from many vendors. This makes things confusing and leaves gaps. You may pay more and have mixed-up rules. When tools do not work together, attackers find weak spots. Small IT teams have a harder time. They waste time talking to vendors instead of stopping threats. You need one solution that protects all your data.
Data Security Risks are changing quickly. You must act now to stop insider threats, AI attacks, and problems from using too many tools.
Gaps in Traditional Solutions
Modern Data Security Risks need more than old or separate tools. You should know why old solutions do not work well. This helps you keep your organization safe.
Limited Visibility
Old security tools cannot see everywhere your data goes. They miss data in cloud apps, remote work, and personal devices. For a long time, telecom networks using the SS7 protocol could not see attacks. Their tools were not made for new threats. Visibility got better after new firewalls and sharing information. Still, many groups have trouble today. Almost half of security workers say IT and security teams do not work well together. This makes it hard to handle risks. Shadow IT and bring-your-own-device rules make more blind spots. You cannot protect what you cannot see.
Inconsistent Controls
Big risks happen when your security controls do not match. Old tools use rules that do not change with new threats. Bad or missing data lists make it hard to set the right rules. People make mistakes and do not always know what to do. This leaves important data open to danger. Many groups use old software or different tools for IT and security. This makes it hard to keep rules the same. Shadow IT and apps not allowed by your group can get around your controls. This lets data leak or breaks rules. If you do not have one set of controls, you cannot track problems or show you follow the rules.
Slow Response
Attackers act fast, but old security tools are slow. Most tools look for threats they already know. They watch the network edge but miss attacks in the cloud or on personal devices. Manual steps slow down your response. This gives attackers time to steal data or add malware. If someone gets past your defenses, they can move around without being seen. These tools cannot spot tricky attacks. You need a tool that changes fast and acts right away.
If you use old or mixed-up security tools, your group is at risk for Data Security Risks. You need a new, all-in-one way to stay safe from threats.
Unified Protection with Microsoft Purview
Microsoft Purview is one strong platform for data protection. You do not need many tools. You do not worry about missing spots in your security. Purview gives you one way to protect your data. It covers information protection, data loss prevention, insider risk management, and adaptive security. This means you can see, control, and protect data everywhere. Your data is safe on devices, in the cloud, and in apps.
Information Protection
You must know where your sensitive data is. You also need to keep it safe. Microsoft Purview uses sensitivity labels and classifiers to help you. You can make labels that fit your group’s needs. These labels tell people how to treat data. For example, you can mark files as "Confidential" or "Internal Only." You can set rules for sensitive files. These files can get watermarks, encryption, or special headers.
Purview’s classifiers use machine learning to find sensitive data. They work even if someone forgets to add a label. You can give labels to different teams. You control who can make or change labels. This helps everyone follow the same rules. You also get training tools to teach your team about labels. These features give you strong and steady protection for your important data.
Tip: Sensitivity labels and classifiers work in Microsoft 365 apps and many other services. Your data stays safe wherever it goes.
Data Loss Prevention
You cannot let your data get out of your control. Purview’s Data Loss Prevention (DLP) stops sensitive data from leaving your group by accident or on purpose. You set DLP rules in one place—the Purview compliance portal. These rules watch for risky actions. For example, sending credit card numbers in emails or uploading private files to cloud apps.
DLP works on devices, browsers, networks, and cloud services. It blocks or warns users before they share sensitive data. You get alerts right away, so you can act fast if something goes wrong. Purview’s DLP even works on devices and apps not managed by Microsoft. You get full coverage. You can see where your data is at risk and fix problems before they get worse.
Easy-to-manage DLP rules in one place
Alerts in real time and one spot for incidents
Insider Risk Management
Insider threats are a big Data Security Risk today. Purview helps you find and stop these threats before they hurt you. The platform uses smart detection to watch for risky actions. For example, employees downloading lots of files or using data at strange times. It even checks activity in generative AI apps, which can be risky.
You get a clear look at what is happening in your group. If Purview sees something odd, it can add extra protection or send alerts fast. You can check incidents, investigate quickly, and stop data leaks. AI-powered summaries help you see what happened and why. You can respond with confidence.
Note: Insider Risk Management in Purview keeps user privacy safe. You still get the info you need to protect your data.
Adaptive Security
Threats change quickly. You need security that changes fast too. Purview’s adaptive security uses AI and machine learning to watch for new risks. It adjusts your protection in real time. If someone acts differently—like using a new device or location—Purview can tighten controls right away.
Key features include:
Automatic updates to rules when new risks show up
Smart tracking of strange user actions
Real-time blocking or alerts for high-risk actions
Controls based on role and device
Access changes as user behavior changes
Purview works with other Microsoft security tools, like Defender and Sentinel, for full protection. You get detailed settings to control who can see or use data. Controls depend on their role or device. AI analysis helps you stop threats before they happen.
Why Choose Microsoft Purview?
You face more Data Security Risks than ever before. Microsoft Purview gives you smart, unified protection. You can see and control all your data, no matter where it is. You can meet strict rules, like ISO, SOC, PCI DSS, and GDPR, with built-in tools and templates. Purview helps you keep data safe, follow regulations, and respond to threats faster.
With Microsoft Purview, you do not just react to threats. You stay ahead of them.
Real-World Impact
Preventing Data Leaks
You want to stop data leaks before they start. Many groups use different security tools. Attackers find weak spots and steal important information. For example, a company used DLP and CASB tools that did not work together. These tools missed a data leak to a personal OneDrive account. Shadow data, like files outside approved systems, caused big problems.
Microsoft Purview helps fix this. You get one platform that finds, sorts, and protects your data everywhere. Rules work on devices, cloud, and apps. This closes gaps and stops leaks by accident. Rabobank, a global bank, switched from old DLP to Microsoft Purview. They protected all Microsoft 365 apps with one system. After the change, there were no incidents, better privacy, and a smooth experience for workers. You can trust Purview to keep your data safe and lower Data Security Risks.
Managing Compliance
You must follow strict rules and pass audits. Microsoft Purview makes this easier and faster. You get all improvement tasks in one place, jobs based on roles, and automatic testing. The table below shows how Purview helps you with compliance:
You save time and do less manual work. One big financial group cut audit times by 40% using Purview’s automatic data sorting and keeping. You stay ready for any audit.
Responding to Threats
You need to act fast when threats show up. Microsoft Purview gives you alerts right away and automatic controls. CIOs and security teams say sorting data in Purview is important for rules, safety, and business speed. You get faster answers to problems and better reports. Security teams use sorting to lower attack risks and make strong DLP rules.
A large healthcare group saw half as many data leaks after using Purview’s DLP features. You see more and control more, so you can act quickly and protect your group from new Data Security Risks.
With Microsoft Purview, you stop threats before they happen. You keep your data safe, follow rules, and act with confidence.
You need a better way to keep your data safe. Microsoft Purview puts all your tools in one place. It covers information protection, risk management, and data loss prevention. This helps you spot threats early and act fast. Your business stays safer with this system. Many leaders say they follow rules faster and do less manual work. They also save money and get good results. Now is the best time to stop using old tools. Start using Microsoft Purview and help your team stay ahead.
FAQ
Why should you choose Microsoft Purview over separate security tools?
You get one platform that covers all your data. You avoid gaps and confusion. Purview helps you see, control, and protect everything in one place. You save time and lower risks.
Why does Microsoft Purview help you meet compliance faster?
Purview gives you built-in templates and automatic checks. You finish audits quickly. You keep up with rules like GDPR and HIPAA. You show proof of compliance with less effort.
Why is Purview better for stopping insider threats?
Purview watches for risky actions inside your group. You get alerts fast. You can act before damage happens. You protect your data from mistakes and bad actors.
Why do you need adaptive security today?
Threats change every day. Purview uses AI to spot new risks. You get real-time updates and controls. You stay ahead of attackers and keep your data safe.
Why does Purview make your IT team’s job easier?
You manage everything from one dashboard. You set rules once for all apps and devices. You spend less time fixing problems. Your team works smarter, not harder.